Project Management Co-Ordinator
At Essity we are now seeking a Project Management Associate based in Göteborg and reporting into the Project Management Office (PMO) in Technology Personal Care where the most complex and high profile of Essity’s Supply Chain and business change projects are planned and executed. The PMO is also responsible for the development and support of professional Project Management across the Essity organization.
Overview
In this ro... Visa mer
Project Management Co-Ordinator
At Essity we are now seeking a Project Management Associate based in Göteborg and reporting into the Project Management Office (PMO) in Technology Personal Care where the most complex and high profile of Essity’s Supply Chain and business change projects are planned and executed. The PMO is also responsible for the development and support of professional Project Management across the Essity organization.
Overview
In this role you will be the coordinator for the Funnel Innovation Process for a business unit and as such is responsible for keeping the project portfolio continiously updated for full transparency. The role drives the use and continious improvement of the project portfolio tools and processes within the category/department and supports the units leadership teams, brand/arena teams as well as the innovation teams. Furthermore the role is responsible for training of the project portfolio tools and systems and its use in the organisation.
This is one-off and exciting role within Essity. You will support, develop and promote PMO and Project Management as well as supporting Project Managers across Essity. This requires networking, liaison and working with colleagues across Essity to ensure the back office of PMO, Project Management process, systems, reports, metrics & scorecard are all in place, working and maintained.
What you will do:
Main Tasks
Author, maintain & update Project Management process in Global Management System (PRIME, Visual Planning, Lessons learned, Risk Assessment & Mitigation)
Ensure updated and accurate process documentation
Periodic review of GMS process documentation to comply with Medical Device Requirements
Lead, develop, execute Project Management process improvement
Undertake Root Cause Analysis within Projects & Lessons learned to identify improvement opportunities
Portfolio co-ordinator for PMO projects
Financial administration, including cost follow up and forecasting
Purchase Order initiation, placement, follow up
Support the following tools: PPM, Projects in Sharepoint, Digital Project Centre, Web pages, GMS, local Project, Sponsor & Project Manager databases
Project scorecard management, including reminders and improvements
Develop / deploy / use Project management Risk scorecard
Supporting all Project Managers with questions, issues and setup
Global Project Management process training sessions (incl. organisation, preparation & deliver training within limits of own knowledge)
Assist Project Management Director in delivering ambitious capability uplift across Essity
Chair / lead / scribe for regular Project Management meetings
Support / Participate in audits
Furthermore, you will ensure everything that is needed behind the scenes such as administration, contracts and process documentation is undertaken. From a simple database to managing Project Management training though to process author and managing web content – you will help develop, deliver and maintain. Role is hybrid - part coordinator, part administrator, part facilitator, part leader and part trainer. You will report to Project Management Director Technology Personal Care.
It is also expected that you support the professionalization of Project Management across Essity and act as role model demonstrating the positive minded behaviors of Project Management.
Who you are:
Key Experiences / Qualifications
University Degree
Advanced Microsoft office skills, including SharePoint, Excel, O365 environment & Web/Internet pages
Fluent in English, both written and spoken
Solid understanding of the Project Management process
Good understanding of general end to end business processes
Experience of complex international and matrixed business environments
Good analytical skills
Good communicative and interspersonal skills
What you need:
Competencies a successful candidate will need
Ability to have high attention to detail whilst also delivering at pace
Excellent communication skills (written & verbal)
Positive ‘can do’ approach within instills confidence
Comfortable with administrative aspects yet able to switch to co-ordination, facilitation or planning activities
Structured approach, focusing on Value Add and Value Creation
Understand the big picture and changing contexts
Understand Business and cultural differences and able to adjust behavior accordingly.
Customer and Results orientation delivering results and meeting Customer expectations with an entrepreneurial and commercial thinking.
Willingness to develop Project Management capability in yourself and others
Additional Information
Depending on your motivation, personality and preferences, we can offer you different development opportunities. By empowering you and your career our aim is to keep you inspired and engaged. We think this is essential for staying motivated, contributing to Essity’s overall priorities.
Please send in your application at your earliest convenience, but not later than 2019-12-06
Essity kindly but firmly declines direct contact with recruiting and staffing agencies, as well as job advertising sellers.
What We Can Offer You
At Essity, we believe every career is as unique as the individual and empower employees to reach their full potential in a winning culture motivated by a powerful purpose.
Collaborative and caring Work Environment | Empowerment | Job Impact | Work with a Powerful Purpose | Individual Learning and Development | Health & Safety | Social Responsibility | Innovation
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